A proforma invoice is a requirement of international customs. When an einvoice has been issued, an email is sent to you with the invoice attached in pdf format containing a link to our website. Ups the ups label pdf contains a master label on page 1, followed by additional labels for your additional boxes. Download international invoice forms shipping solutions. Follow the stepbystep form to help you complete a proforma invoice correctly. Invoice proforma invoice or commercial invoice 2 copies 1 copy special documents 1 copy 1 copy affixing shipping documents please affix the shipping documents as follows. Tips for preparing the commercial or pro forma invoice to expedite the customs clearance, it is important that you complete the commercial invoice in as much detail as possible in english. But importantly, the commercial invoice confirms the exact quantity of the products that have actually been loaded and shipped. Alter dhl express commercial invoice title in elex woocommerce dhl. The commercial invoice is also an export document that you add to all commercial shipments outside the eu. While shipping material free of charge not sold to the consignee, a commercial invoice must be sent. While both invoices are sent by the seller to the buyer, proforma invoice is that is sent earlier than commercial invoice. Three original copies of the customs invoice will usually be required.
Invoice 3rd party proforma invoice customs regulations for china digital customs invoices. For proforma invoices, assign a unique reference number. All the other fields on the invoice are similar to commercial and proforma invoices. When completed, attach the original and four copies all signed separately to your airway bill. E invoices can be downloaded in a variety of formats including csv file for importing into a spreadsheet such as excel, pdf ideal for printing or sending as an. The original declaration should then be attached to the package along with a completed logistic uae airway bill. Create a commercialproforma invoice using mydhl youtube. In case of a customs inspection, a well prepared commercial invoice will help the customs officer take a quick decision as to how your shipment should be processed. A commercial invoice is type of invoice required to ship packages internationally. The following is a guide on where and how to place your labels and commercial invoices when shipping multiple boxes. Like any other invoice, it is used to provide your clients a summary of the. Once youve completed the invoice information, you can add this invoice to your invoice templates by clicking the box at the bottom and typing in a filename for the new invoice template.
Download commercial invoice templates, also known as a proforma, to ship an item internationally in order for the importing country to assess any taxes and fees associated with the items. The form is to be attached to the package being shipped to inform border security agents in addition to the tracking benefit of the sender and the receiving party. If you have an inquiry regarding your shipping invoice, please complete the form below. How to complete a proforma or nonbusiness use invoice. The dhl commercial invoice template is a document that is one of the first documents that must be prepared by an exporter. They need proforma invoices and commercial invoices numbers same in order to avoid confusion. While the template at c9002 commercial invoice fedex style implemented the layout and fields as the fedex sample, many of you may find that the space left for the product description field is too small to. These invoices have exactly the same information as the commercial ones, the difference is the situations in which each invoice is used. The proforma invoice no only acts as a contractual offer which may be accepted by importer. Combine all requests for fixes actually government requirements to customs forms both commercial invoices and the 3 possible certificate of origins so that they are completely system generated within shipstation. Fedex proforma invoice for sellers who anticipate shipping their products with fedex. Consignee complete name and address 16nov04 xxx wong 57 hung tong rd, kwun tong, 180, hong kong tel 85233334444.
The reason for this is that pro forma invoices are not used or accepted in a number of countries. Commercial invoices describe the value of the goods within the shipment, which is crucial for customs agents to properly vet and process incoming international imports. Perfect logistics a4 invoice template now, no more struggling for creating a wellorganized invoice for various customers who have used your logistic firms services as the ready to print invoice template is available. Dhls paperless trade service electronically transmits customs paperwork and customs. With paperless trade, you have the option to generate commercial or proforma invoices in the dhl shipping. Proforma invoice sometimes also referred to as predict invoice, after both sides agree upon a deal, proforma invoice. Therefore, it is mandatory to include the customs forms with your shipment. There are lots of minor to significant points to be considered while designing and creating a proforma. In addition, certain countries may require a proforma invoice if they tightly control their currency exchange rate, require an import permit, or protect local industry by placing import quotas on certain types of goods. Hi all, is it possible to create a proforma invoice f5 and final invoice f2for the same sales order. A commercial invoice is used when goods are to be sold as part of a commercial transaction. The way to complete the online dhl commercial invoice on the internet.
A proforma invoice simple is often sent to buyers in order to know if they agree to the pricing and terms of a quote. A proforma invoice is not a true commercial invoice it is simply a document that declares the sellers commitment to provide the goods or services specified to the buyer at certain prices. Sent to awb company name terms of delivery namedepartment number of pieces address total gross weight citypostal code total net weight country movement certificate typeno tel. Select proforma invoice when sending goods of no commercial value ie. The invoice shall be typed on the senders company stationery in the english language, contain the sending. If done correctly and an order results, the final commercial invoice you generate will closely resemble the proforma invoice. If you ship to a country with customs clearance, your shipment will be checked by customs in that country. Find high quality proforma invoice dhl suppliers on alibaba. Commercial invoice invoice number sent by company name namedepartment address citypostal code country tel. A proforma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. The invoice must be prepared on your company letterhead, which must contain your complete address and telephone number. If you need additional assistance, contact a ups billing center representative. And maybe in the manufacture of the invoice is not easy, therefore we give a few examples sample export invoice for your ideas to create invoices. How to create dhl commercial invoice and proforma invoice.
And maybe in the manufacture of the invoice is not easy, therefore we give a few examples dhl commercial invoice pdf for your ideas to create invoices. Examples of other types of invoices such as the import commercial invoice. A commercial invoice is different from many other invoices because it is an invoice that is used specifically to ship goods abroad. These commodities, technology, or software were exported from the united states of america for ultimate destination. It is advisable that you type all commercial invoices. The default logo image located on the top corner is an image of, which you should replace with your own logo image for your business or firm in nigeria.
The main benefit of the invoice is to as evidence of a transaction. Before you can do this type of customization, you have to firstly unprotect the invoice form, and then switch to design mode. Below is a detailed stepbystep guide to help you complete a proforma invoice correctly. While most commercial invoice templates have to do with recording purchases, they can be used in any situation in which goods exchange hands. If you have received packages in the mail, you may be familiar with having to sign an invoice so as to take possession of the item, which speaks as to the uses of invoices. Simply put, a commercial invoice is a document which serves as proof of transaction between a buyer and a seller. Every dhl shipment must ideally include three copies of the commercial invoices. A commercial invoice document is issued to the buyer after the goods have been delivered or shipped. Our stepbystep forms help you easily understand what information is needed for customsdutiable shipments. Free dhl commercial invoice template pdf eforms free. The difference between a proforma invoice and commercial. You require commercial invoices for commercial shipments. The commercial invoice or, in cases where imported.
Select either commercial invoice or proforma invoice from the invoice type pulldown screen, depending on what type of. Customs paperwork our stepbystep guide your customsdutiable shipments must be accompanied by an invoice at all times. The commercial invoice serves as a bill for the goods from the importer to the exporter, and is evidence of the transaction. About the commercial invoice three copies of the commercial invoice or pro forma invoice if a commercial invoice is not available are required for all your nondocument shipments. If it is a non commercial shipment nonbusiness purpose, such as a personal gift, sample or faulty part, you will need a proforma or nonbusiness use invoice. However before using the commercial invoice template to create your first commercial invoice, there are some onetime job you should do, that is to enter your own company information and replace the default logo image.
A commercial invoice is required under customs law as a document. In fact, if the proforma invoice is correct, and if an order results, the final commercial invoice will closely resemble the proforma. It can also be used by customs to establish the worth of imported merchandise for the evaluation of duties and taxes. Just select from the invoice options below and prepare your paperwork online now. Please indicate for each item in your shipment a detailed description, if known a. Shipments containing samples being sold to the consignee can be sent with a proforma invoice. Pro forma invoices accumulate the sales action by eliminating added backandforth afterwards a auction goes through, as all agreement accept been agreed to up front. The commercial invoice file contains two copies of the commercial invoice. Business or personal stationery may be used for these invoices if it contains all the required shipment information that is on your invoice. Choose the most suitable invoice option, click the link, complete the form and print your invoice. The dhl commercial invoice template determines the true value of the.
Create the commercial or proforma invoice required for customs clearance. Proforma invoices are nothing more than quotations prepared to resemble commercial invoices. Invoce proof can be made in reference to the finance department of a company. You will receive notification by email every time a new invoice has been issued by dhl. With paperless trade, you have the option to generate commercial or proforma invoices in the dhl shipping solutions or to upload invoices created separately. The advanced tools of the editor will lead you through the editable pdf template. It is this form that would classify the contents or merchandise in order that. The primary customs documents that are appropriate for use with paperless trade. If a shipment is not being paid by shipper or consignee theres a 3rd party company involved the invoice must state whos the buyer of goods buyers address and whos the consignee consignee address.
Below is a detailed stepbystep guide to help you complete a proforma invoice. Dhl paperless trade allows you to electronically create and submit commercial and pro forma invoices along with other shipment paperwork. Preparing an invoice firstly, the invoice must state whether it is a proforma invoice or commercial invoice. Apr 10, 2017 commercial invoice or similar document isf template with shipment details. Each entry needs to be displayed and managed in the invoice in a way that is professional and easy to understand by anyone. It is a binding customs document that mainly contains information about. Currently, when i made the billing relevency to blank, i can only generate the proforma invoice. Required documents dhl export services dhl go global. Free ups commercial invoice template pdf eforms free.
Also, the commercial invoice format is essentially the same as a proforma invoice. The business proforma invoice template is a comprehensive simple invoice template which stores the customer detail, the shipping details, the description of the items, the quantity, unit price, line total, and the total amount including tax. You can choose to pay with a credit card or transfer bank funds for all of your dhl express export or import accounts. Typically, it gives a description of the purchased items and. If you are setup for automatic payments, credit invoices will automatically be processed as a refund. Select a location afghanistan albania algeria american samoa. All dutiable shipments sent through dhl need to be accompanied by an invoice. A declaration must be completed on your company letterhead whenever nondocument material is sent. Dhl commercial invoice fill out and sign printable pdf. In that case, we need to cancel that existing commercial invoice and create another new commercial invoice.
Faqs dhl paperless trade allows you to electronically create and submit commercial and pro forma invoices. Customs documents for goods liable to customs duty. It is this form that would classify the contents or merchandise in order that customs would properly receive and clear the shipment, as well, to ensure that the taxes and duties have been appropriately assessed before the. Hence, in this way, you can generate a dhl proforma invoice and dhl commercial invoice using elex woocommerce dhl shipping plugin.
Not all commercial invoices will be in the same style as many companies like to produce them in house. Below is a detailed stepbystep form to help you complete a commercial invoice. The form determines the actual value of goods that are imported, for assessment by customs, of duties and taxes. Certain latin american countries require that all commercial invoices be. Use the term invoice instead of commercial invoice or proforma invoice. The ups commercial invoice is a document that is required by customs agencies.
It is acceptable for customs purposes if prepared in accordance with section 141. In easypost, carriers can return a commercial invoice. Commercial invoices should preferably be printed or typed on the companys headed paper. Mar 02, 2017 the comodo camas report shows an attempted connection to for retailers with varying sizes and weights among your product set, getting rates directly from a carrier like ups, dhl, australia post or others these documents include. Proforma invoice dhl suppliers, manufacturer, distributor. Proforma invoice invoice number awb number sent to company name address city postal code. How to create a nondocument dutiable shipment using the mydhl portal. Dhl quickly guides you through the creation of this allimportant paperwork. Commercial invoice or similar document isf template with shipment details. This will be displayed on the summary sheet and the last page of your invoice. Please print your invoice on your official company letterhead. The document is required to accompany the imported goods before they are exported and must remain with the goods, even during ground travel, globally, to. Below is a detailed stepbystep form to help you complete a commercial invoice correctly. Iwe hereby certify that the information on this invoice is true and correct and that the contents of this shipment are as stated above.
Customs invoice invoice number sent by company name namedepartment address citypostal code country tel. There are various types and kinds of invoices, and a commercial invoice is just one type. Alibaba offers 2 proforma invoice dhl suppliers, and proforma invoice dhl manufacturers, distributors, factories, companies. Important information when creating proforma invoices. Invoice number for commercial invoices, enter your sales invoice number.